Plan Ahead Events - Palm Beach

Meetings & Conventions

Meetings and conventions are a proven way to motivate and reward employees, enhance camaraderie among peers, strengthen customer relationships, launch a product, showcase a message and provide continuing education. Our sole focus is to help business professionals produce more effective meetings that yield conclusive results. We work individually with our clients to determine their desired results and then develop a program that will lead them to those results. Our meeting planners will assist you in obtaining the perfect balance between education and entertainment to drive home your message.

Roundtables

Bring your executive team together for a Quarterly Meeting, or gather your sales team for a motivational meeting. Either way, our meeting planners will make sure that you have the right tools and setting for to maximize your results. We will oversee the layout, food and/or refreshments, necessary supplies, lighting and audio/visual.

Seminars

You chose the topic and we’ll take care of the rest! From keynote speakers to panellists to breakout sessions, we will plan your entire seminar from start to finish! We will assist in the site selection, venue negotiations, food and beverage, equipment rental and any other aspect of your seminar that you wish to include.

Luncheons

Whether it is a business luncheon, a club/organization luncheon or a birthday luncheon, we will organize it all! Our meeting planners will oversee the catering, help you plan the schedule, register guests, book entertainment, organize activities and ensure that your guests are happy and enjoy themselves.

Budget Creation/Management

Our meeting planners understand the vitality of maintaining the budget when it comes to our clients. We will negotiate vendor contracts, hotel contracts and also help you to develop the right price point for registration and other accounts receivable to ensure that your convention meets budget standards. With our industry experience and vendor contacts, our meeting planners will make sure that you get the most for your money.

Entertainment

We understand that the primary focus of your event will be to benefit your business and employees, and that it's also important to keep your attendees engaged and to provide a certain level of entertainment. Our meeting planners will focus on assuring that your attendees receive just the right amount of fun, but still keeping them focused on the main content of your convention.

Registration

Without the right tools and knowledge, registration can be one of the most challenging elements of a convention. From online registration, to identification badges and registration incentive promotions, our meeting planners can cover it all. Plan Ahead Events will take the burden off of you and have your attendees ready to go.

Signage

With our sister company, Sign-A-Rama, we can take care of any signage that you need for your convention – banners, signs, booth decorations and more. And we’ll do it for an unbeatable price!